Weekend work must be compensated. Find out how!
IAPE members across the United States and Canada have inboxes full of “well done” emails from managers this morning—and for good reason. Tariff coverage provided over the weekend by News staff at Dow Jones publications was second to none.
However, we have yet to see a message from management reminding members that work assigned and performed on scheduled days off MUST be compensated, and cannot simply be exchanged for a day off this week, or sometime in the future.
For overtime-eligible employees—titles like Photo Editor, Graphics Reporter, or Publishing Editor—pay for hours assigned on your weekend day is straightforward: you are owed overtime, at 1.5X your regular rate of pay, for your weekend work.
For overtime-exempt employees—like Reporters, Special Writers, or Lead Photo Editors—your weekend work earns Comp Time. It must also be “paid” or credited at a rate of 1.5X, which means you earn an hour-and-one-half of Comp Time for an hour of work. IAPE-represented employees can receive up to 12 hours of Comp Time—for eight hours of work—on a scheduled day off.
For assignments performed at home, Comp Time eligibility kicks in after two hours of work are performed—but at that moment, those first two hours must also be compensated. For assignments outside your home, Comp Time eligibility begins immediately, as soon as you step outside your door.
Most importantly, once Comp Time is earned and logged in Workday, it is yours to keep, to use at a later date, or to cash out. Comp time may be exchanged for cash without question 30 days after it has been earned, or sooner with your manager’s permission.
If you earn Comp Time, you must file your time in Workday. Allowing your boss to give you one day off in exchange for a full weekend day of work falls short of our contractual requirements. And even if you want to use time off instead of exchanging your time for cash, you get to decide when to request that time off—you don’t need to accept a day off assigned by your manager.
See more overtime and Comp Time information at https://www.iape1096.org/overtime-comp-time, and check out today’s FAQ section at the bottom of this note. Please note that IAPE is aware of a recent Dow Jones layout change to its Workday profile, so you may need to dig a bit to find the cash out option for Comp Time. The union’s guidance on that subject will be updated as soon as possible.
A special note to members outside of News: the above guidance applies to you too! If you have been assigned work on a scheduled day off, please follow this same overtime or Comp Time guidance.
Learn More About Compensation . . . and IAPE!
We could talk about overtime, Comp Time, and all the other ways IAPE members can earn extra compensation all day. And on May 21, we will . . . well, for an hour, at least.
Join IAPE reps for our next Contract 101 class, where we will discuss all things related to compensation: your annual raise, extra pay, paid time off, and how to request an IAPE pay review. Visit the IAPE Events Page to register for this class, and while you’re there, consider joining this week’s IAPE 101 class—scheduled for Wednesday, Apr. 9 at 2:00 p.m. EDT.
Next Wednesday, Apr. 16, IAPE representatives will be hosting our next steward training class. If you have ever wondered about a steward’s member representation responsibilities and legal rights, this class is for you! IAPE leaders will cover the special position of steward as a representative during disciplinary meetings and will practice with some mock sessions.
Register for IAPE Steward Training 3, scheduled for Wednesday, Apr. 16 from 7:00 p.m. until 8:30 p.m., at https://us06web.zoom.us/meeting/register/IcdwhKeVS1K6iKngGzSBog#/registration
The NewsGuild: Defend our Free Press
All IAPE members are invited to attend a meeting open to all members of The NewsGuild-CWA this Thursday, Apr. 10 at 8:00 p.m. EDT. Entitled “Defend our Free Press,” this meeting will feature international Guild leaders discussing how workers, unions and journalists are under attack. Members will discuss the threats to our union, members and our industry. Attendees will hear from Guild members in the field on how these threats are playing out and together will develop strategies and actions for a national campaign to Defend Our Free Press.
Register to attend: https://us06web.zoom.us/meeting/register/dbmD_XJmQKGcXBs9-Y3j_A
Overtime and Comp Time FAQ
You’ve scrolled all the way to the bottom of this message to find out more about overtime and Comp Time. Welcome! We hope you had a chance to browse through some other IAPE news on your way here. And we hope we are able to offer some tips on when and how to file for extra compensation—but if you still have any uncertainty after reading today’s advisory, please feel free to email us at union@iape1096.org. IAPE Slack is also a great resource for crowdsourcing answers to your questions—members only can find us at https://iape1096.slack.com/. If you aren’t an IAPE Slack member yet, sign up here!
I’m an overtime-eligible employee, can I earn Comp Time? No. Work performed by overtime-eligible employees after regular hours or on scheduled days off must be compensated with overtime pay. Comp Time is only available to overtime-exempt employees.
I’m a Senior Software Engineer, I was called for support on the weekend. Am I eligible for Comp Time? If you worked from home and required more than two hours to complete your assignment, you may file for Comp Time.
I’m eligible for Comp Time and I worked from home on Saturday for four hours. So, I file for two hours of Comp Time, right? No, you file for all four hours of work. While you must work longer than two hours to earn Comp Time when working from home, as soon as you cross that two-hour threshold, your first two hours must also be included for Comp Time.
I’m an overtime-eligible employee. Do I also need to work longer than two hours to file for overtime? No. Overtime is required beginning with the first minute of any assigned weekend work, and must be paid in fifteen-minute increments. So, if you were called for support on Saturday and you worked for 20 minutes, you are entitled to a half-hour of overtime pay.
I am overtime-exempt. My manager didn’t assign work over the weekend, I just decided to clean up a project I’m working on. How much Comp Time do I get? None. Comp Time is available when extra work is assigned by a manager, or “reasonably expected” to be done specifically on your scheduled day off. You cannot charge for hours you work in the ordinary course of completing your work.
I am overtime eligible. My manager didn't assign work over the weekend, I just decided to clean up a project I'm working on. Do I get overtime pay? You are entitled to overtime pay for the weekend work unless your manager flexes your regular work hours during the same payroll week so that you worked only 35 total hours. However, if your department has a policy that requires you to get approval in advance before working overtime hours, your manager may be unhappy with you and your decision to work the hours on the weekend without getting permission could be a problem and could even result in disciplinary action. Best practice is to ask first.
My boss said they will give me a day off in exchange for the work I did on Saturday. That’s the same as Comp Time, right? No. First of all, if you are overtime eligible, then you get paid overtime pay and your manager cannot substitute Comp Time. Second, if you are overtime-exempt and worked an eight-hour day on Saturday (and Saturday was your scheduled day off) you are entitled to twelve hours’ worth of Comp Time, not just one day off. Plus, once you earn Comp Time, you get to schedule it whenever you want (subject to department availability). You also can exchange your Comp Time for cash.
I’m overtime-eligible, but my boss said the department can’t pay overtime right now. Then you should feel free to tell your boss you can’t work overtime right now. On this point, Dow Jones and IAPE are in full agreement: if you occupy an overtime-eligible position and your boss assigns weekend work, you’re owed overtime pay. Period.